We’re getting a lot of enquiries about GPSR and what exactly is needed in terms of paperwork in order to comply and appoint RepGuardia as your EU Authorised Representative. 

Here's what you need to know, including the 6 types of documentation you will need. 

But before we begin:

Why do you need to be GPSR compliant? 

 GPSR came into effect in December 2024 and it affects UK-based (and rest of world) brands selling products into the EU.

The legislation aims to ensure that all products sold in the EU meet strict safety and consumer protection standards. And because you’re a responsible business owner, we know you’re already selling super safe and compliant products. But this extra level of compliance cannot be avoided now if you want to continue or start to sell into the EU.

Getting your documentation right matters: it means legal compliance, avoiding customs issues, it helps you tick platform requirements (like Amazon and Etsy), and gives you peace of mind that you’re doing all the right things to ensure your products get into the hands of your customers.

We know there are a myriad of reasons why there might be delays in getting your products to the people that want them, don’t let GPSR compliance be one of them.

The core documents you need for GPSR compliance

We’re naturally getting a lot of enquiries about GPSR and what exactly is needed in terms of paperwork in order to comply and appoint RepGuardia as your EU Authorised Representative.

The reassuring thing to know is that most of the paperwork required is documentation you will already have created for your products.

Assuming that you have already produced a lot of the necessary safety and compliance documentation already, GPSR compliance is largely a case of ensuring that the right documents are saved with your EU Authorised Representative (which can be us here at Repguardia, if you’re still looking for one).

However, if you work with us, RepGuardia's service is run by humans, so everything you submit is reviewed by Lucy personally, so you can rest assured it’s all accurate and meets the necessary standards.

Let’s do a run-down of what documents are required to be GPSR compliant:

Overall information

We ask you for a general description of your business, the products you want to sell in the EU, request drawings if necessary and a description of the intended use and intended user.

Design information

To be GPSR compliant you’ll need to have a parts list or bill of materials, any other relevant drawings of the product and COSHH/MSDS information, if these are relevant to your product.

Record of Compliance

If you want to be GPSR compliant you will need to provide analysis and assessment of the risks to consumers for each of your products (more commonly known as a Risk Assessment), records of any assessments and/or testing carried out e.g., strength, stability, safety etc. and potentially checklist(s) to relevant standard(s) if applicable.

Environmental performance

GPSR compliance requires that you prove your EPR Regulations Compliance, so we’ll need to hold on file any documentation you have related to this.

Product documentation

We’ll need any and all safety information and user instructions which must be provided in the language(s) for the intended market(s).

Labelling information

It is required with GPSR compliance to hold on file your traceability information and a recall protocol, your manufacturer contact details together with responsible person details and your web listing requirements.

Once we have all your documentation then we send you our details and full address to add to your labels as your EU Authorised Representative, which makes you fully compliant.

How strict are the requirements?

You might be thinking – I have a lot of this anyway, surely I don’t need to pay for an EU Authorised Representative as well?

Sadly not. GPSR is no longer optional — non-compliance can result in fines, customs issues, or product delisting.

We are also aware that the major trading platforms like Amazon and Etsy are now asking for businesses to prove they have an EU Authorised Representative and provide their contact details and statements of compliance with GPSR in order to continue with their listings. So this isn’t something that can be ignored or avoided any longer.

How RepGuardia makes it simple

Still worrying that it sounds complicated and that you’re not sure your documents are what you need to be GPSR compliant?

 We have you covered. We’re passionate about making it as easy and human as possible to continue or start trading in the EU, rather than feeling frozen out by conflicting advice and overwhelming paperwork.

Appoint RepGuardia as your EU Authorised Representative and:

• Get access to our templates for all required documentation
• Have your paperwork personally reviewed by Lucy, who will give feedback and suggest any necessary amends in order to be fully complaint
• Rest assured that once we have everything from you, we are your EU Authorised Representative and we respond to authorities if needed on your behalf
• You get everything in one place — no jargon, no guesswork, no piecing it together yourself.

Get compliant without the stress

Let’s recap.

There is a list of documentation that’s required to be GPSR compliant that your EU Authorised Representative needs to hold on file.

It’s largely safety based and, on the whole, will be documents that you have already produced in your business for each of your products, to ensure compliance with other safety standards and regulations.

But whether you create the documents especially for your GPSR compliance, or collate them together based on what you have produced already, the non-negotiable is that you need to appoint an EU Authorised Representative, like RepGuardia, to hold the information for you and liaise with the authorities if necessary.

Still need help?

Let RepGuardia make it easy to get your documents sorted and trade with confidence in the EU.

Appoint us as your representative and get access to our document templates and personalised review and feedback service so that GPSR is one less thing for you to worry about in your small business. 

Sign up for our EU Authorised Representation Service now.